Supreme Authority and General Meetings

13 SUPREME AUTHORITY AND GENERAL MEETINGS

13.1 The supreme authority of the SFD is vested in a General Meeting of the members.

13.2 An Annual General Meeting shall be held in June every year.

13.3 At other times, an Extraordinary General Meeting must be called by the Executive-Director on the request in writing of more than half (1/2) of the total voting membership or fifty (50) voting members, whichever is the lesser, and may be called at anytime by order of the Board of Directors. The notice in writing shall be given to the Executive Secretary setting forth the business to be transacted. The Extraordinary General Meeting shall be convened within two (2) months from receiving this request to convene the Extraordinary General Meeting.

13.4 If the Executive Committee does not within two (2) months after the date of the receipt of the written request proceed to convene an Extraordinary General Meeting, the members who requested for the Extraordinary General Meeting shall convene the Extraordinary General Meeting by giving ten (10) days' notice to voting members setting forth the business to be transacted.

13.5 At least two (2) weeks' notice shall be given of an Annual General Meeting and at least ten (10) days notice of an Extraordinary General Meeting. Notice of meeting stating the date, time and place of meeting, presence of online access facilities shall be sent by the Executive Secretary to all voting members. The particulars of the agenda shall be sent to voting members four (4) days in advance of the meeting.

13.6 Voting by proxy is allowed at all General Meetings.

13.7 The following points will be considered at the Annual General Meeting: a) the previous year's financial accounts and minutes of General Meetings held and annual report of the Board of Directors; and b) where applicable, the election of office-bearers and the Honorary Auditors for the following term.

13.8 Any member who wishes to place an item on the agenda of a General Meeting may do so provided he gives notice to the Executive Secretary at least one (1) week before the meeting is due to be held.

13.9 At least 25% of the total voting membership or 30 voting members, whichever is the lesser, present at a General meeting shall form a quorum. Online presence and proxies shall be constituted as part of the quorum.

13.10 In the event of there being no quorum at the commencement of a General Meeting, the meeting shall be adjourned for one (1) hour, and should the number then present be insufficient to form a quorum, those present shall be considered a quorum, but they shall have no power to amend any part of the existing Constitution.